1.  Data pertaining to books submitted, selected, order payments made thereof to the supplier for books distributed by the Foundation to various categories of libraries under the Non-Matching  Scheme of Central Selection of Books and also the name & address of recipient libraries covered under this scheme.

2. Database of name and address, services, manpower position, holdings etc. of public libraries.

3.Catalogue of the Special Library of the Foundation alongwith circulation record.

4. Database of libraries received financial assistance from the Foundation under its various Matching & Non-matching Schemes.

5. Records pertaining to employees -wise payscale, various categories of loans, advance details, month-wise salaries drawn etc.

6. Details of documents received by the Foundation and distribution thereof.

7. Payment of bills under the Matching Scheme of Book Assistance such as bill received, passed, voucher drawn, cheque/draft details etc. for payments made thereof, detials of cheques/drafts forwarded.

8. Records pertaining to Nehru Yuvak Kendra (NYK) assisted by the Foundation : Name and address of conveners of all states and UTs and name & address of NYK's details of authorised centres under various schemes of assistance.

9. Name, desigination and addresses of conveners, State Library Planning Committee of various states and UTs.

10. Spreadsheet for evaluation of best State Central Library, best district Library one in each zone and best Rural Library one is each State on the basis of proforma report submitted by the individual library in the prescribed format.

11. Spreadsheet of accounts to monitor the various funds on the basis of Cash Book.